Payment review
Each payment and deposit is approved or declined in one tap. A declined one counts in no total but is never deleted.
Payments · deposits and settlement
Deposits, charges and settlement, the same way every time.
Talara's Payments is deposit and settlement tracking for car rental businesses. The deposit is secured before booking, every charge carries its own tax setting, each payment is approved by an Administrator, and each rental closes as one statement settled from the deposit.
In short
How does Talara handle rental deposits?
Talara records the deposit before a booking is made, adds tolls and extra charges against it during the rental, and settles it at Close: refunds, credits by category and waives, in one statement. Each payment and deposit is approved or declined by an Administrator. Card processing integrations are coming soon.
- Before Book
- The deposit is secured
- Each payment
- Approved or declined by an Administrator
- Each charge
- Its own Taxable tick, off by default
- Coming soon
- Card processing and accounting integrations
What it does
How does Talara keep track of a rental's money?
Every dollar on the rental, accounted for: one set of rules from the deal to the final statement, applied the same way for every rep.
One Add a charge dialog
The same dialog at the deal, the check-out and the check-in. Only Administrators enter a credit.
Your own charges
Set charges once for the business, including ones that apply on conditions, such as delivery after 7pm.
Taxes and card fees
Each charge has its own Taxable tick. The card surcharge sits on the rental before tax and is locked when the booking is made.
Settle at Close
Refunds by side, credits by category after tax, and Waive, shown as one statement before Complete.
Corrections later
An Administrator can complete an order with money still owed by choice, or reopen a completed one to correct it.
The details
Where is each charge paid from?
The rental is the rental; everything else is a fee the deposit covers, so the base rent and the extras never blur.
| Charge | Paid from | Rule |
|---|---|---|
| The rental | The renter's payments | The day rate with its tax; the card fee on the rental before tax, locked at booking. |
| Tolls a day | The deposit only | Never added to the rental's price. |
| Extra charges | The deposit, at completion | Unless the customer pays them; taxed only when ticked Taxable. |
| Credits | Back to the renter | Entered by an Administrator, by category, after tax. |
| Waived fees | Nobody | Shown struck through on the statement, one waive standing at a time. |
FAQ
Payment questions, answered.
Does Talara process card payments?
Not yet. Talara records each payment and deposit and has it approved; card processing and accounting integrations are coming soon.
How are tolls charged to the renter?
Tolls a day only ever come out of the deposit. With the Tolls & tickets module, real tolls are matched to the rental and charged by your rules.
Can I add charges at check-in?
Yes. The same Add a charge dialog works at the deal, the check-out and the check-in, and each charge says whether it's taxable.
Who can give a renter a credit?
Only Administrators. Credits are entered by category, after tax, and show on the renter's statement.
Can a completed rental be corrected?
Yes. An Administrator reopens the completed order, corrects its charges or payments, and completes it again.
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